You will need to apply for a Tier 4 Sponsorship licence if you wish to enrol students from outside the European Union (or to be more precise the EEA and Switzerland).
A Tier 4 Sponsor is an education provider that offers courses of study to full-time students in the UK. There are some exceptions (for instance not all institutions need a sponsorship licence to teach short-term study students).
You will need to appoint people within your business to manage the sponsorship process when you apply for a licence.
The main tool for this is the Sponsorship Management System (SMS)
The relevant roles are:
The mentioned roles can be filled with just one person (or different people if you prefer).
It is also possible to appoint an optional level 2 user once you have your licence. This is an SMS user with more restricted access than a level 1 (for instance, they will not be able to withdraw a certificate of sponsorship).
You and your staffed will be checked whether anyone is suitable for these roles. You may not receive your licence if anyone involved with this licence has:
You and your staff must be:
You must have at least one level 1 user who is your employee. You can have other level 1 or level 2 users employed by third-party organisation contracted to provide you with HR services. Your level 2 user can be a temporary member of staff supplied by an agency.
You can also allocate any of the roles to a UK-based legal representative. Apart from the authorising officer role. Your representative must be qualified to give immigration advice or services.
To apply for a Sponsorship Licence you will need to provide at least 4 documents
Documents must be originals or certified copies.
When you successfully apply for a Tier 4 licence, UKVI will issue you a probationary sponsor licence. This is a transitional period lasting 12 months whilst you demonstrate you can fulfil all of your duties as a Teri 4 sponsor. You must apply for a basic compliance assessment after those 12 months
Your staff must be paid member of staff or office holders.
This is a virtual document, similar to a database record. After you complete the necessary process you will be issued a CAS number which you have to give to the student for his/her visa application form. This reference number is a way of confirming, that:
When you apply for a sponsor licence, you must apply for the number of confirmations of acceptance for studies (CAS) you would like to assign in your first year.
The number must include:
You can request a CAS allocation for up to 50 per cent of your current student body. Your student body must comprise UK, EU or Swiss nationals.
You must provide evidence to support your request, as well as your educational oversight report. As set out in our sponsor guidance, UKVI will consider a range of factors in order to reach a decision on your CAS allocation.
Before you apply you must have made certain preparations.
When applying for a sponsor licence, you must show that you meet the relevant eligibility and suitability requirements as an education provider.
You must show that all your sites meet acceptable relevant education standards. You must either:
As a Tier 4 sponsor, you must comply with the guidance for sponsors and fulfil your duties. For example, you must contact UKVI if:
You will be required to keep proper records of the students you sponsor, including contact details and a copy of their passport and BRP (Biometric Residence Permit) and give them to UKVI when asked.
UKVI will monitor your compliance with your duties. It will:
Where there has been a breach of sponsor duties, UKVI will consider the nature of the breach and may take compliance action against you.
When you have had a probationary sponsor licence for 12 months, you must apply for a basic assessment in order to gain full Tier 4 Sponsor status. UKVI will revoke your licence if you do not meet the requirements.
I run a language school, do I have to apply for this licence
No, if you run a language school that offers short-term study courses (up to 11months) you may not need this licence. However, other accreditation is necessary.
I used to have a sponsorship licence but it was revoked. Can I apply again
Yes, you can apply again, however you will need to wait for the "cooling period" to end before you can do so.
How long is the sponsorship valid
If you are not downgraded or your licence is being revoked, it will be valid for 4 years. After that it must be extended.
My licence has been downgraded what should I do
You will be issued an "action plan", you must send a response to the Home Office within 10 days or your licence will be revoked.
Can students leave and join a different educational institution
Yes, however they will need to reapply and you will have to keep records on the SMS that this happened.
Do I need this licence for European students
No, Europeans (just like British) students do not need to be sponsored.
Who can I place for reporting duties
You can place yourself or an employee that is working for you and knows how to do it.
Will the Home Office visit my place of work
It is possible that they might even come unannounced. It is advisable to keep standards of reporting high.
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